I WORK FOR NSW
WOLLONGONG, NSW, 2500
FULL TIME, PART TIME, CASUAL
We have an exciting opportunity for an Administrative Assistant to be a part of our Network and Safety Southern team within Roads and Maritime Services. This position plays a key role in the provision of high- quality administrative, clerical, secretarial support services and customer support within the Network and Safety Section, Southern Region.
The Administrative Assistant reports directly to the Network and Safety Manager Southern and key accountabilities include (but are not limited to);
Providing prompt and efficient switchboard and reception services and respond promptly to customer enquiries and complaints to ensure efficient day to day administrative operations and provide quality customer service to the Sections’ clients.
Organise meetings, book meeting venues, prepare agendas and meeting documentation, record and distribute minutes and follow up on action items.
Assist in the preparation of contract and technical documentation by gathering data and preparing documentation to support and assist in the preparation of work orders, variations and invoicing of clients.
Prepare and manage general correspondence to support the efficient operation of the Section.
Utilise procurement systems to support administration of the section, manage accounts and payments, monitor and audit equipment and supplies and manage bookings to procure specialist equipment.
Maintain expertise in financial and contract management systems and provide systems administration and support to local users to ensure efficient and effective implementation and use of the systems.
We are looking for a savvy professional who has sound oral communication skills with an ability to deal tactfully and effectively with people at all levels together with the ability to work independently, set priorities and meet deadlines with accuracy, confidentiality, reliability and flexibility.
The key to this role is the ability to establish, maintain and provide administrative and clerical services in a high volume work area. It is an environment where the successful candidate will need the ability to handle administrative arrangements for meetings including preparation and distribution of agenda, briefing notes and taking of minutes and research information and effectively prepare written reports, memoranda and correspondence.
Roads and Maritime Services is one of Australia's leading public sector agencies, with more than 5,500 employees and an annual budget of $5.5 billion.
As part of Transport for NSW we are responsible for implementing strategic and essential frontline services to the people of NSW who use roads, harbours and waterways.
We improve the movement of people by various transport modes, including public transport (bus and ferry), cycling and walking, as well as motor vehicles. We also deliver initiatives to improve the movement of goods on the freight network, by improving accessibility and infrastructure, with a focus on reliability, productivity and safety initiatives.
We offer diverse and challenging career opportunities for professional and technical specialists, trades, and people interested in making a difference to transport operations and road safety in New South Wales.
When you join Roads and Maritime Services, you become part of a forward-thinking organisation that will offer you generous working conditions, flexible working options and a real commitment to developing your skills.
As the key agency in NSW for road safety, traffic management and planning, road building and maintenance, as well as improving maritime safety, we want our staff to reach their full potential.
Our commitment to Diversity
TfNSW are committed to building a diverse and inclusive culture across the Transport cluster, planning for and promoting diversity. We welcome and encourage applications from diverse community groups and ages including Aboriginal and Torres Strait Islander, LGBTI, people with disabilities, women and other diversity groups. TfNSW recognises the benefits that such an approach brings for our staff and customers in delivering the future of NSW.
Key Application Responses
Demonstrated ability to establish, maintain and provide administrative and clerical services in a high volume work area.
Sound oral communication skills with an ability to deal tactfully and effectively with people at all levels.
Demonstrated ability to work independently, set priorities and meet deadlines with accuracy, confidentiality, reliability and flexibility.
Ability to research information and effectively prepare written reports, memoranda and correspondence.
Ability to handle administrative arrangements for meetings including preparation and distribution of agenda, briefing notes and taking of minutes.
Demonstrated proficiency and accuracy in computing skills, including the use of Microsoft Office programs, including Word, Excel, and Access as well as other RMS systems and programs.